Many people, including investment bankers advising clients and corporate executives responsible for M&A transactions, believe that virtual data room review providers are all the same. There are many subtle differences between VDR solutions, including features, security implementations, and the user interface.

A virtual dataroom allows companies to share important documents in a safe way to multiple parties. This includes investors from outside lawyers, regulators, and attorneys who might be working on the case from different locations and time zones. By granting the appropriate level of access to these stakeholders it is much more easy for everyone to collaborate effectively. It also improves the process of making decisions.

The best VDRs offer a variety of customizable, flexible permissions to ensure that data is protected and accessible to only the appropriate people. This can include setting read only as well as download and print permissions for specific files and users. In addition, the ability to create dynamic watermarks on every printed and viewed page provides an additional layer of security. VDRs can also be used for review of user activities to track who has accessed the information and the frequency at which they have done so.

When choosing a virtual data room, it’s crucial to consider the cost structure for the solution. VDRs typically offer three payment options: per storage, per page or per user. When comparing vendors, look for pricing models which reflect the nature of your project and the number of users you anticipate to have access to the dataroom.